• Taking part in departmental projects and committees and assisting with low-risk task such as research, statistical reporting, information requests, and clerical duties like correspondence preparation, visitor reception, conference call arrangement, and meeting scheduling.
• Serve as document custodian for all inbound and outbound communication. May also train and supervise junior clerical staff
• Support the effectiveness of executives by providing management support and information, and acting as their representative to others
• Maintain work schedules and procedures and monitor the daily work of junior clerical staff. Train them on work methods, systems and procedures. Review their work to ensure correct spelling and grammar, compliance with company policies and formats and suggest revisions
• Manages the flow of goods and items (e.g, food, office supplies) and arrange for office equipment repair and maintenance
• Order and distribute supplies, receive, store and track inventory of the office items and handle mail and packages
• Answer phones, take messages and provide information to callers or transfer call to the appropriate person.
• Plan and coordinate meetings, conferences, and travel for office personnel
• Fill out forms in accordance with company procedures
• Compos, type and distribute meeting notes, routines correspondence and reports
• Greet visitors and callers, handle their inquiries and direct them to the appropriate person
• Attach files to incoming correspondence needing replies
• Mail newsletters, promotional material and other information
• Make copies of correspondence and printed materials
• Open, read, route and distribute incoming mail and other materials and draft responses to routine letters.
• Schedule and confirm appointments for clients, customers or supervisors
• Take dictation and transcribe information
• Handle cash account and keep records of collections and disbursement.
• Search for required information, using source like the internet
• coordinate conferences and meetings
• Adapt to new office technologies as they are introduced
• Operate electronic mail systems and facilitate information exchange within the outside the organization
• Prepare and mail checks
• Provide customer services such as order placement and account information
  
  

• Management of office administration and correspondence
• Control of office supplies and expenses
• Maintenance of the reporting and meeting schedule
• Candidates should have a minimum of 2 years of experience in secretarial administration or similar job roles

Please refer to job description.