Fleet Management Training Institute Philippines, Inc.

Our 30-year journey rides on the passion of over 27,000 seafarers and 1,200 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary:

Reporting to the Senior Lead Buyer, the main responsibility of the Lead Buyer is to supervise a team of Buyers/Senior Buyers and provide daily support to the team, including, coordination of quotations, cost comparisons and liaising with suppliers.

Key Roles and Responsibilities

Technical Responsibilities:

• Responsible for overall procurement needs, services, stores and spares, of the assigned pod vessels [including ones assigned to oneself].
• Responsible for collecting and documenting all technical information from the Pod vessels, workshops, and vendors.
• Follow up on advance payments, make necessary entries in the cost book and liaise with suppliers, freight forwarders, vessels agents and the vessel for speedy dispatch in coordination with Technical Superintendent.
• Plan arrangements for documents to be delivered on or off vessels.
• Committed cost and Requisition housekeeping as per company requirements.
• Assist Buyers [when required] with coordination of quotations, choosing the approved vendors, processing of quotations and cost comparison.
• Prepare weekly reports of overdue invoices within the team and ensure timely clearance of the same.
• Draft and circulate list of vendors frequently used by vessels within the pod for spares and services.
• Escalation points for urgent follow up to support operations when required.

Supervisory and People Management Responsibilities:

• Be a change agent to implement new procedures and processes under SOP’s.
• Training the Buyers/Senior Buyers in Office 365 and purchase systems as required including usage of comments fields to ensure a complete procurement process.
• Responsible for the team of Buyers and the coordination between them.
• Assessing the training needs of the assigned pods and reporting to Senior lead buyer to ensure all members of the pods are trained as required.
• Conducting yearly appraisals of the pod members and providing an improvement plan to overcome any shortcoming.
• Monitor and track attendance of all team members and escalate potential resource shortage in advance to Senior lead buyers.
• Conduct weekly meetings with technical teams and facilitate communication and coordination between the respective teams.
• Point of escalation for technical teams for buyer related or supply chain related issues.
• Ad hoc duties or projects as assigned by Superior or the Management.

Relationship:

INTERNAL:

• Senior Lead Buyer
• Superintendents and vessel staff
• Shared services lead
• Category leads

EXTERNAL:

• Vendors / Suppliers
• Freight forwarders

Job Experience, Functional Knowledge and Qualifications:

• College Graduate of any business course.
• With a minimum 1 – 3 years of work experience in the ship management industry as Buyer or Senior Buyer.
• Have had experience working with Oracle – Preferable but not a must

Competencies:

• Proficient in Microsoft office applications
• Fluent in written and spoken English is a must
• Supervisory skills and ability to lead a team
• Strong team player with a positive working attitude
• Willing to learn new IT systems and drive the change in the team

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.

Please refer to job description.